Members are reminded that the Annual General Meeting of members will be held in the Clubhouse on Tuesday 12th November 2019 commencing at 7.30pm.
In accordance with the Club Constitution, nominations are now called for the positions of President (male or female), Vice-President (male or female), Captain (male), Vice-Captain (male), three (3) members (male or female) of the General Committee, one (1) member of the General Committee (female) and two (2) members (male or female) of the Finance Committee.
Nomination forms are available for collection from the office of the General Manager. Each candidate for election must be nominated in writing signed by a proposer and seconder (being members who are either: Foundation Members, Ordinary Members, Female Members, Provisional Ordinary Members or Provisional Female Members of not less than 3 years standing) and endorsed with the consent in writing of the candidate.
Note:
Rule 11.8 of the Constitution states that:
“An Eligible Member is not entitled to nominate or second more than a single candidate for election as a General Committee Member.”
Rule 11.10A of the Constitution states that:
“No person is entitled to nominate at one time for more than one vacancy on the General Committee and no person is eligible for election to the General Committee whilst that person is an office bearer or member of the committee of any other golf club.”
Rule 11.11 of the Constitution requires that:
“The nomination must be delivered to the office of the General Manager at least 21 days prior to the date of election.” In this instance, by close of business on Monday 21st October 2019.
Electronic Voting
As previously advised, for the first time, in addition to allowing voting at the Annual General Meeting, we are using an electronic voting system to elect members of the General Committee and Finance Committee. We have engaged an independent organisation, ElectionBuddy to conduct the ballot and further information and instructions regarding electronic voting will be emailed to Eligible Members via a sending email address invitations@app.electionbuddy.com The email is “From” Lake Karrinyup Country Club Inc. with a subject line “Vote Now: Lake Karrinyup Country Club Inc. – Items of Business Subject to Vote at the 92nd Annual General Meeting”. If you do not receive this email, please check your junk mail as it may have been picked up by some spam filters.
Voting electronically will close at 4pm on Monday 11th November 2019.
Rule 11.14 of the Constitution states that:
“In the event of there being more than the required number of candidates for any position an election to fill such position must be held in the following manner:
(a) the General Manager must distribute a ballot paper, as to election for the relevant position on the General Committee, to each Member present and with Voting Rights in the election to fill a relevant position showing clearly the position to be filled and full names of the candidates for that position;
(b) each Member referred to in paragraph (a) is entitled to vote for as many candidates as there are vacancies to be filled and no more;
(c) more than one position may be included on one ballot paper;
(d) voting must be by secret ballot;
(e) votes must be cast by placing a cross or tick against the name or names of the candidate or candidates for whom the Member wishes to vote. Any ballot paper containing less or more crosses or ticks than the number of vacancies are to be rejected as informal. Any ballot paper containing numerals or other means of choice will be rejected as informal. The scrutineer’s decision as to the validity or formality of any ballot paper is to be final and conclusive; and
(f) the candidate or candidates named on a ballot paper, up to the number of vacancies, who receive the most votes are to be declared elected to the position shown on the relevant ballot paper. In the case of two or more candidates receiving an equal number of votes the result is to be determined by lot;
And in addition to the system of election set out in this Rule 11.14 the General Committee must;
(g) utilise a system of voting in an electronic or similar format;
(h) for a period of time (determined by the General Committee), prior to the date of the General Meeting;
(i) otherwise, where applicable, on the same terms as paragraphs (a) to (f) (inclusive) of this Rule.
Voting by proxy is not permitted.”
The Notice of Meeting and the 2019 Annual Report will be distributed to members 14 days prior to the meeting.
Damon M Lonnie
General Manager.